Belle Melodie Music Art School

1. Overview & Purpose

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• Belle Melodie Music Art School is committed to providing a safe, secure, and supportive learning environment for students, families, instructors, staff, and visitors.

• This Site Safety Plan outlines the policies and procedures used to:

• Identify and minimize safety risks

• Maintain a safe facility and learning environment

• Respond effectively to emergencies

• Promote health, well-being, and responsible conduct

• This plan applies to all Belle Melodie locations, programs, and activities, including private lessons, group classes, camps, rehearsals, and events.

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2. Family Safety Plan (Child Protection)

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• Live Scan fingerprinting and background checks

• Mandated reporter and child safety training (AB 506 compliance)

• Classroom visibility, cameras, and lesson observability

• Parent access and transparency policies

Those child-safety measures are incorporated here by reference and are available at: https://www.bellemelodie.com/familysafetyplan

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​3. Scope & Applicability

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This Site Safety Plan applies to:

• All Belle Melodie facilities and satellite studios

• Students, instructors (employees and contractors), staff

• Parents, guardians, and visitors

• On-site events, camps, recitals, and special programs

• All individuals on site are expected to follow these safety guidelines.

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4. Roles & Responsibilities

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School Administration

• Maintain and review this Site Safety Plan

• Ensure compliance with applicable safety standards

• Coordinate emergency preparedness and response

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Instructors & Staff

• Supervise students during all scheduled activities

• Follow safety procedures and emergency protocols

• Report hazards, incidents, or near-misses promptly

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Students

• Follow instructor and staff safety instructions

• Use instruments and equipment responsibly

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Parents & Visitors

• Follow posted safety rules

• Supervise non-enrolled children at all times

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5. Hazard Identification & Prevention

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Common Identified Hazards

• Slips, trips, and falls

• Electrical equipment and cables

• Musical instruments and storage racks

• Crowded hallways during peak hours

• Fire, smoke, or power outages

• Earthquake risk (California)

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Preventive Measures

• Walkways and exits kept clear at all times

• Proper cable management and equipment placement

• Regular housekeeping and facility checks

• Age-appropriate instrument use

• Active supervision during transitions

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6. Facility Safety Rules

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• No running in hallways or classrooms

• Emergency exits must remain unobstructed

• Food and drinks allowed only in designated area (also see Manner Part)

• Instruments and equipment may be used only with instructor permission

• Storage and staff areas are restricted to authorized personnel

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7. Emergency Procedures

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Fire or Smoke

• Instruction stops immediately

• Instructors escort students calmly to the nearest exit

• Proceed to the designated outdoor assembly area

• Do not re-enter until cleared by authorities

 

Medical Emergency

• Call 911 if necessary

• Provide basic first aid if trained staff are available

• Notify school administration and parents/guardians

 

Earthquake

• Drop, Cover, and Hold On

• Stay away from windows and heavy objects

• Evacuate only after shaking stops and if directed

 

Power Outage

• Suspend instruction if safety is compromised

• Escort students to safe, well-lit areas

• Follow administrative guidance

 

8. Communicable Illness (Flu, COVID-19, and Similar Illnesses)

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Belle Melodie Music Art School prioritizes the health and well-being of our students, families, and staff and aims to reduce the spread of communicable illnesses.

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If a student, parent, staff member, or visitor is experiencing flu-like symptoms (such as fever, cough, sore throat, body aches, or fatigue), we strongly suggest not attending in person. If attendance is necessary while experiencing mild symptoms, wearing a face mask is encouraged.

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If a student, staff member, or visitor tests positive for COVID-19 or another contagious illness, they must not attend in person.

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Absences due to illness will be excused, even if notice is provided within 24 hours of the scheduled lesson or class.

If a teacher is experiencing flu-like symptoms or tests positive for COVID-19, Belle Melodie will attempt to arrange a substitute teacher or reschedule the class in order to protect the health of students.

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These guidelines are intended to support community health while maintaining instructional continuity whenever possible.

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9. Emergency Equipment & Signage

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• Fire extinguishers maintained on site

• First aid kits available

• Emergency exits clearly marked

• Emergency contact information accessible to staff

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10. Incident Reporting

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• All accidents, injuries, or near-miss incidents must be reported to school administration

• An incident report will be completed and retained on file

• Corrective actions will be taken as appropriate

 

11. Training & Communication

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• Staff and instructors receive safety orientation upon onboarding

• Emergency procedures reviewed periodically

• Safety expectations communicated during camps and special events

 

12. Contractors & Maintenance Safety

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• Maintenance work scheduled outside student hours whenever possible

• Tools, ladders, and materials kept inaccessible to students

• Electrical work performed only when power is safely shut off

• No hazardous materials stored in student-accessible areas

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13. Events, Camps & Recitals

 

For events and camps:

• Check-in and crowd flow managed by staff

• Cables secured and walkways kept clear

• Additional supervision assigned as needed

• Emergency exits and aisles remain unobstructed

 

14. Review & Updates

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This Site Safety Plan is reviewed:

• At least annually

• After any significant incident

• When facilities or programs change

Updates are made as necessary to maintain safety and compliance.