Belle Melodie Music Art School

Belle Melodie ABRSM Exam Group Class Policies

​

1. Attendance & Absence Policy

• Students may take up to 1 absence per month.

• Absences must be notified at least 24 hours in advance.

• Due to the structured group format, regular weekly classes cannot be rescheduled individually.

Make-Up Arrangement:

• Each month includes one dedicated group make-up session (1 hour, free of charge)

• Teachers will specifically review missed materials for absent students during this session

• No additional make-up classes or credits will be issued beyond the scheduled group make-up

Unexcused Absences:

• Late notice (under 24 hours) or no-shows will be considered unexcused

• No make-up, credit, or refund will be provided

2. Teacher Absence

• If a teacher is unavailable:

  • A qualified substitute teacher will be arranged whenever possible

  • If not, a group make-up session or tuition credit will be provided

3. Academic Calendar & Scheduling

• The program follows a semester system:

  • Spring: January – May (No class on January 1)

  • Fall: July – November

• Flexible Months (June & December):

  • Classes continue if 2 or more students are available

  • If enrollment is insufficient:

    • Students may switch to private lessons (private rate applies)

  • These months may also be used for:

    • Make-up sessions

    • Schedule adjustments

• Students unavailable in January or July may attend classes in December or June instead

4. Group Class Policy

• Group classes are curriculum-based and progression-driven, and cannot be adjusted for individual schedules

• Absences do not affect the class progression

• If more than 2/3 of the class requests leave (48+ hours in advance), the class may be rescheduled

5. Tardy Policy

• Students are expected to arrive on time

• Late arrival will not extend class time

• Arriving more than 15 minutes late without notice will be considered a no-show

6. Exam & Progression Commitment

• Students are expected to follow the program progression plan:

  • Target: 2 grades per year

• Participation in mock exam and aural training sessions is strongly encouraged

7. Retake Policy

• If a student does not pass the exam:

  • 1st retake: Eligible for next group class at 50% tuition

  • 2nd retake: Eligible for free participation in the following cycle

8. Registration & Refund Policy

• Registration Fee:

  • New Students: $50

  • Referred / Returning Students: $35

• Refund Policy:

  • Within 48 hours of registration: Full tuition refund (registration fee non-refundable)

  • More than 1 week before semester start: 50% tuition refund

  • Within 1 week of start or after: No refunds

9. Tuition & Billing

• Tuition is based on a fixed semester structure (5 months) or monthly flat rate

• Monthly absences do not reduce tuition

• Group class tuition is non-transferable and non-refundable once the semester begins

10. Flexible Month Policy (June & December)

June and December are considered flexible scheduling months and are not included in the standard semester tuition.

• Students who choose to attend classes during June or December will be required to pay for the additional month.

• Students may request a month switch (e.g., replacing January or July with June or December):

  • The request must be made at the time of enrollment or with sufficient advance notice (typically at least 1 month prior)

  • Approval is subject to scheduling availability

• If no prior month switch request is made, attendance in June or December will be treated as additional enrollment and billed accordingly

 

11. Policy Adjustment

Belle Melodie Music Art School reserves the right to adjust policies as needed to maintain program quality and operational efficiency.